Administrative Officer

The Agency For Accelerated Regional Development (AFARD) in collaboration with six partners (African Agribusiness Incubation Network (AAIN), Omia Agribusiness, Agromax, Tropical Institute of Development Innovations (TRIDI), Uganda Rural Development and Training Institute (URDT) and Gudie Leisure Farm (GLF) and partnership with the Mastercard Foundation will implement a 5-year program, “Sustainable Inclusive Youth Employment Pathways (SIYEP)” in West Nile, Karamoja, Acholi, and Central and Western Uganda as part of the Young Africa Works Strategy to address unemployment
challenges faced by young women in Uganda. The program will directly reach 258,000 young women (7% refugees and 5% young women with disabilities (YWWDs)) and transition 90% into work, and 70% into dignified and fulling work. This will be achieved through institutional strengthening, market relevant training, skilling, incubation, and access to capital and markets.
The program will work directly with Technical, Vocational, Education and Training (TVETs), Local Artisans, and incubation centers and in collaboration with local and central government entities such as Ministry of Education and Sports (MoES), Ministry of Gender, Labour and Social Development (MoGLSD), National Council of Higher Education (NCHE), Uganda Business and Technical, Examinations Board (UBTEB), Directorate of Industrial Training (DIT), Uganda National Bureau of Standards (UNBS), Uganda Registration Services Bureau (URBS), Uganda Revenue Authority (URA), NGOs, CBOs, and existing Young Africa Works partners.

JOB TITLE: Administrative Officer (1 vacancy)
Reporting Finance Manager Duty Station Kampala
Employment terms: Full time; Fixed Term: 5- years renewable annually based on satisfactory performance and availability of funds.
Job Summary
Responsible for the coordination of all administrative and logistical arrangement of the Project Management Unit. Record minutes of meetings and provide any secretarial services for the efficient and effective running of the office
Roles & Responsibilities
• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Assist in Planning and organizing events and submit reports accordingly.
• Coordinate travel arrangements for executives and handle related logistics.
• Supervise driver, office assistant, and cleaner
• Managing office imprest.
• Maintains Front Desk, receive phone calls and direct visitors.
• Manage inventory of office supplies and equipment and order new supplies as needed
• Ensures all utilities (Water, Power, cleaning services, staff refreshments, toiletries, garbage collection etc.) are in place and sufficient to support overall office functioning
• Any other duties delegated by his/her supervisor.
Person specifications:
• Diploma in Public Administration, Business Administration, Procurement, Human resource management.
• Knowledge of Accounting and human resource management is an added advantage.
• Minimum of 5 years of office administration experience, preferably with an NGO.
• Computer literacy is an added advantage.
• Strong communication skills, both written and verbal
• Good interpersonal skills with the ability to build strong relationships
• Should have high integrity.
• Ability to multitask and prioritize own workload
• Time conscious and self-motivated.
• Should have good customer care and public relations.

Signed Application and a 2-pager motivation letter plus relevant academic & experience credentials, CV with names and daytime contacts of three referees,
and your daytime phone contact numbers in 1-file PDF format should be addressed to “The Human Resources Office” and e-mailed to procurement@afard.net latest on May 23, 2025 at 5:00PM. In the subject area of your email, indicate the position you are applying for.
Polite Notice.
• Qualified females and refugees are highly encouraged to apply.
• Only complete applications will be accepted and considered for review.
• Only those who are ready to start immediately will be shortlisted.
• Only shortlisted candidates will be contacted.
• Successful applicants will be required to start immediately after appropriate screening checks including criminal records, child and sexual abuse, exploitation and/or harassment. By applying, job applicants consent to these screening checks