Aldelia Uganda
Position Title AP & Treasury Assistant
Reports to AP Data Controller
Job Purpose:
Ensure that all the company payments/costs are captured in the right period and cost centre without delays impacting our business partners.
Dimensions:
Opex
Capex
Working Capital
Organization:
AP Deliverables:
· Monitoring the AP email to make sure that all invoices shared with supporting documents are uploaded and
ensure a timely response to supplier queries
· Ensuring three-way matching principle is adhered to before invoices are uploaded. (an LPO, an invoice and a
delivery note/WCC) should be shared for a given payment to be made.
· Ensuring that all invoices uploaded onto the URA EFRIS system are promptly shared by the vendor for
payment processing.
· Ensure that the Invoice tracker report is prepared and circulated weekly to all relevant stakeholders.
· Monitor the P-card tracker to ensure that all P-card spends settled are tracked at every approval stage.
· Updating settlement status for all P-card users on a weekly basis
· Ensuring that all spends are in line with the P-card policy.
· Being a point of reference for all P-card related matters.
Treasury Deliverables:
· Spreading (Matching Invoices against payments) and sharing the reports thereafter.
· Stand – In for the treasury assistants when they take leave
Finance Manager Financial Controller AP Data Controller Credit & Treasury Manager AP Data Processor AP & Treasury Assistant
Key Challenges: ·
Delayed return of invoices from cost Centre holders
Incorrect allocation of Expenses
Quantity of Transport bills to be processed (Workload)
Urgent requests for payment
Month end/Quarter end/Yearend Close pressure.
Over/under accrual on freight
Sundry supply Account
Job Knowledge, Skills & Experiences:
· A holder of Bachelor’s in commerce, statistics, Bus. Administration and or any other Accounting professional
qualifications (ACCA, CPA) at level2
· VAT Accounting – Should have knowledge of VAT accounting, VAT Act, able to differentiate between Standard
rated, Exempt and Zero-rated items.
· Able to do Reconciliations.
· Should be comfortable with numbers – a lot of data manipulation.
· Proficient in excel.
· Good knowledge on the Uganda and or international Tax Laws
Key Competencies
· Communication skills
· Interpersonal skills
· Problem solving skills
· Punctuality
· Critical thinking skills
· Teamwork and collaboration skills
· Adaptability skills
· Work ethic
· Project management skills
