FINANCE AND ADMINSTRATION OFFICER

About Omia Agribusiness Development Group

Omia Agribusiness started operations in 2018 after identifying a gap of limited access to affordable climate smart inputs, extension services and limited access to profitable markets resulting in low yields, food insecurity and abject poverty.

Omia Agribusiness sales and distributes smart climate agricultural inputs to last mile farmers through 15 outlets spread across the country. The company has established a network of agents that helps with last mile access and demonstrations of the best agronomic practices and technologies in Agriculture. We have also developed a USSD code *284*173# that helps farmers to access all our services at the comfort of their farms without need for internet or a smart phone. We provide free on farm extension services to ensure farmers succeed in their farming initiatives.

Omia Agribusiness also provides Market solutions for farmers produce by providing market information, buying back farmer output and linking farmers to other off taker eliminating the brokers who often take advantage of farmers.

Project Summary:

Omia Agribusiness Development Group (OADG) in collaboration with six partners (African Agribusiness Incubation Network (AAIN), Agromax, Tropical Institute of Development Innovations (TRIDI), Uganda Rural Development and Training Institute (URDT), Gudie Leisure Farm (GLF) and Agency for Accelerated Regional Development (AFARD) as the consortium lead received funding from Mastercard Foundation to implement the Sustainable Inclusive Employment Pathways for Young Women (SIYEP) project.

The SIYEP project is a five-year initiative from 2025 to 2030 funded by Mastercard Foundation, led by AFARD, and implemented by Omia Agribusiness Development Group Ltd. The project aims to empower 70,000 young women between 18-35 years in the West Nile districts of Yumbe, Adjumani, Arua, and Koboko, through targeted skilling in agriculture, entrepreneurship and access to market.

FINANCE AND ADMINSTRATION OFFICER (1)

Job Summary

The Finance and Administration Officer will be responsible for overseeing all financial transactions and ensuring complete accountability throughout the life of the project to ensure effective financial management, efficient procurement and reliable administrative operations . The role also includes managing procurement processes and providing administrative support to ensure effective project implementation and compliance with financial and procurement policies.

Key Responsibilities

Finance

• Manage day-to-day financial transactions of the project. Ensure that financial transactions are in accordance with internal policies and procedures and donor requirements.
• Maintain accurate documentation and accountability for all financial expenditures.
• Prepare timely financial reports and ensure compliance with donor and internal requirements.
• Monitor budget performance and provide variance analysis to support decision-making.
• Maintain financial records and ensure timely filing and remittance of statutory obligations such as NSSF, PAYE, and others.
• Assist project manager in the preparation of budget forecast and support external audits and ensure readiness of all financial documentation.

Procurement.

• Lead and manage procurement processes in compliance with organizational and donor procurement policies.
• Prepare and issue Request for Quotations (RFQs), evaluate bids, and manage vendor selection processes.
• Maintain an up-to-date supplier database and ensure contracts are in place.
• Oversee procurement documentation, including purchase orders, goods received notes, and payment requests.
• Ensure value for money, transparency, and accountability in all procurement transactions.
• Support inventory management and maintain accurate records of assets and supplies.
• Ensure proper documentation and filing of procurement and administrative records.
• Oversee office administration functions including logistics, asset management, and coordination of meetings or events.

Administration:

• Manage general office operations, including utilities, logistics, supplies, and facility management.
• Oversee asset and inventory management, ensuring items are tracked, labeled, and properly maintained.
• Support human resources functions such as leave tracking, staff records management, and onboarding.
• Ensure effective document management systems, both physical and electronic.
• Assist with travel arrangements, workshop logistics, and event coordination.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• A professional qualification such as CPA or ACCA (completed or in progress) is an added advantage.
• Minimum of 3 years’ experience in finance and administration, with procurement responsibilities, preferably in a project-based or NGO setting.
• Strong knowledge of Ugandan financial and procurement regulations.
• Proficiency in accounting software (e.g., QuickBooks, Odoo, or similar) and Microsoft Office applications.

Key Competencies

• High level of integrity and attention to detail.
• Strong organizational, financial, and analytical skills.
• Excellent communication and negotiation skills.
• Ability to multitask and manage competing priorities under pressure.
• Knowledge of procurement best practices and financial compliance standards.

Application instructions:

To apply, please send your resume, cover letter and relevant academic documents in one pdf to jobs@omia.co.ug  Only applications submitted via email will be considered; physical applications will not be accepted. The application deadline is 14^th June 2025