Institute Bursar

Job Title : Institute Bursar
Salary Scale : PU3
Reports to : Institute Secretary
Responsible for : Principal Accountant
Job Purpose
To provide technical leadership and guidance in the management of the Institute
financial resources in accordance with the National and Institute Council financial
management rules and regulations.
Duties and Responsibilities
1. Leads in the development, implementation and review of the Institute’s financial management policies and guidelines
2. Leads in the development of workplans, budgets and procurement plan and submits reports.
3. Oversees the management of the Institute’s income, expenditure and stores.
4. Undertakes financial planning and manages the Institute’s budgets.
5. Effects payments of salaries, refunds, allowances and goods and services
6. Develops and implements resource mobilization policy and guidelines.
7. Maintains a sound financial accounting system
8. Advises the Institute Accounting Officer and Management on sound financial management policies, rules and procedures.
9. Manages reconciliation of books of account, production and presentation of the Institute final accounts to the relevant authorities;
10. Manages the Payroll.
11. Signs off Statutory Returns.
12. Advises the Accounting officer in answering audit queries and mandatory inquiries whenever necessary;
13. Enforces adherence to financial policies, regulations and professional practices in all financial and accounting transactions.
14. Maintains the Fixed Assets Register
15. Supervises, mentors and appraises staff in the Department.
Key Results Areas
1. Institute’s financial management policies and guidelines developed and implemented.
2. Workplans, budgets and procurement plans for Department developed and implementation reports submitted.
3. Institute’s income, expenditure and stores managed.
4. Institute’s financial plan and budget developed and managed.
5. Payment of salaries, goods and services, refunds, and allowances managed.
6. Resource mobilization policies and guidelines developed and implemented.
7. Sound financial accounting system developed and maintained.
8. Institute Accounting Officer and Management advised on sound financial management policies, rules and procedures.
9. Books of accounts reconciled and final accounts and bank statements presented to relevant authorities in a timely manner.
10. Audit queries properly answered/responded to.
11. Financial policies, regulations and practices adhered to.
12. Fixed Assets Register developed and managed.
13. Manages the Payroll.
14. Signs off Statutory Returns.
15. Staff in Finance Department supervised and evaluated.
Person Specifications
Qualifications
1. An Honor’s Bachelor’s Degree in either Commerce (Accounting option) or Business
Administration (Accounting option) or Business Studies (Accounting option) or
Finance and Accounting; OR Full professional qualification in Accountancy such as
ACCA, CPA, ACIS and CPE obtained from a recognised Institution and accredited by
Institute of Certified Public Accountants of Uganda (ICPAU).
2. A Master’s Degree in Business Management with Accounting or Financial
Management option and Holder of Professional Accounting Qualification such as
ACCA, CPA, ACIS and CPE from a recognized institution.
3. Full membership of the Institute of Certified Public Accountants of Uganda (ICPAU)
Working Experience
Eight (8) years of working experience, three (3) years of which should be at Principal
Accountant level in a Public Higher Education Institution.
Competences
Technical
 Planning and Budgeting
 Negotiation
 Accountability
 Expenditure management and Budgetary control
 Financial record management
 Risk management and Assurance
 Information and Communications Technology
Behavioural
 Concern for quality and standards
 Decision Making and Problem Solving
 Effective communication
 Ethics and Integrity
 Strategic leadership

APPLICATION PROCEDURE
1. Candidates should submit 5 hard copies of the application in a sealed application pack containing copies of the following:
a) Application letter. The subject line must indicate the position applied for.
b) Application form (available on UNITE website)
c) Detailed and up-to-date CV including working contact details (signed).
d) Copies of Academic Transcripts and Certificates
e) A copy of the National Identity Card
f) Copies of previous appointment letters
g) Names and contact details of three referees (Academic, Professional and Personal), one of whom must be your present or most recent employer.
The references should be advised to send confidential references directly to the email address jobs@unite.ac.ug.
h) The envelope should be clearly marked “Application for the post of ……..
i) Incorrectly addressed applications may be rejected.
2. Applications should reach the undersigned not later than 18th June 2025 at 5.00 pm.
The Secretary,
Appointments Board
Uganda National Institute for Teacher Education (UNITE)
Kira Municipality, P. O Box 7112, Kampala.
e-mail: jobs@unite.ac.ug