Markh Investments
Job Category: Human Resources (HR) & Administration
Duty Station: Kampala, UG
Employment Type: Not specified
Salary Scale: Not Specified
Deadline: Apr 27, 2025 11:55 PM
Description
The Human Resource Manager is a member of the Senior Management Team and is responsible for coordinating and administering the Human Resource function for Markh Investments, formulation and implementation of the Markh Human Resource policies and plans, development and maintenance of an efficient, effective and productive workforce that is motivated and capable of meeting the company’s strategic objectives/targets.
Key Duties & Responsibilities
1. Recruitment and selection
Proactively liaise with heads of departments in identification of staffing gaps, develop workforce plans and coordinate the recruitment process.
Run adverts for open positions.
Create annual recruitment plans with liaison with HODs.
Develop and maintain an induction guide for Markh investments, coordinate orientation of new staff, as well as track and manage the probationary periods for staff.
2. Policy formulation, dissemination and implementation
In coordination with the Heads of Department (HODs), Team leaders and supervisors, provide guidance on design of the internal HR systems; ensure that proper HR procedures and systems are being implemented and maintained in all departments and work locations.
In liaison with HODs and supervisors participate in formulation, and review of staff policies including: updating the HR manual, interpreting and training managers and staff on procedures, policies and guidelines indicated in the HR manual.
Regularly communicate, educate and update staff on HR policies, through memos, emails, staff meetings and/or awareness seminars to ensure buy-in, uniform understanding and implementation of policies and procedure.
3. HR Administration
Through the supervision of the HR Administrator, the HR Manager will ensure that there is;
Maintaining of an effective Human Resource Information system that provides up to date and accurate staff related information for proper decision making and reporting on HR status.
Manage staff employment contracts and contract renewal processes within the set timelines.
Monitor up-date and manage staff records and provide accurate HR information for management decision making whenever required. This should be done in a mature and responsible manner to maintain the confidentiality and integrity of personal information of the staff and of the Markh records.
Prepare and submit reports and other briefs as and when required.
Monitor and manage staff leave. Review weekly leave reports prepared by the HR Administrator.
4. Performance Management
Manage the performance management cycle and associated processes.
Analyze performance goals, annual appraisals and other performance management information/tools and guide the line managers on performance management.
Provide technical support to the HODs and build capacity of staff in performance management processes.
Periodically prepare and provide performance management reports for management decision making and facilitate performance consequence management.
5. Organizational learning and development
Develop, monitor and implement organizational learning and development plans. • Support HODs, Managers and Supervisors to develop and implement the training plans.
Evaluate impact of training and learning initiatives and implement mechanisms to facilitate transfer of learning.
Coordinate and facilitate change management processes.
6. Employee engagement and Relations
Plan and implement delivery of staff well-being initiatives and emotional well-being programs and liaise with relevant stakeholders to ensure that staff concerns are addressed.
Provide guidance on handling employee grievances and disciplinary procedures.
Provide counseling and coaching to HODs, staff and advise management on disciplinary procedures.
7. Payroll management and administration
Receive monthly inputs / correspondences for the payroll from the HODs.
Prepare monthly payrolls with input of the correspondences.
Send payroll to the finance department for review and payment. • Maintain monthly updated payroll records.
Follow up with payment of staff NSSF with Finance.
Follow up with staff queries from the payroll.
8. Separation
Advise Management and staff on the staff separation processes and ensure that the staff separation procedure is in place and within the labor laws.
Coordinate and guide management of staff transitions like transfers and job rotations among others.
Ensure all applicable policies and procedures for separation are adhered to.
Requirements
Qualifications and skills:
Masters’ degree in Business Administration (MBA) with an option in Human Resource Management and 9 – 10 years of working experience in a Human Resource Manager role.
Bachelor’s Degree in Human Resource Management, Psychology or any other related fields to Human Resource Management with over 10 years of working experience in a Human Resource Manager role.
Excellent Interpersonal skills, Communication skills, Patient with very high levels of integrity, Approachable, Computer skills especially Microsoft applications
Others/Extra Details
Key Result Areas (KRA’S)
Recruitment and selection.
Well conducted staff inductions
Ensure effective Learning and Development for all staff.
Well managed Performance Management
Well managed Staff welfare and engagement
Timely Payroll management and administration.
Implementation of the HR Policies and procedures
Clear management of the separation function.
