Norwegian Refugee Council Uganda
Finance Coordinator (Open to Ugandan Nationals Only)
Females are highly encouraged to Apply.
Generic Responsibilities
Implement NRC’s financial systems and procedures.
Ensure adherence to Financial Handbook, other NRC policies and donor requirements
Maintain budget control and monitor cash flow
Ensure that the accounting, monitoring and reporting are according to procedures
Supervise, train and develop financial team
Prepare and submit reports and analysis as required; responsible for the preparation of financial reports to NRC and donors
Contribute in the design, development and implementation of the grants management policies, procedures and practices
Continually review the entire grant management system and provide recommendations to the Head of Support on its improvement
Support project staff in financial matters
Ensure proper filing of all financial documents
Specific Responsibilities
Ensure timely posting in agresso; daily/ weekly, adhering to monthly accounts closure deadline
Prepare and analyze the Balance Accounts Reconciliation (eBRS) and submit to the FM before 8 th monthly.
Follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure exercise. Immediately involve the AM/ FM where necessary.
Frequently check for proper use of chart of accounts and make proper adjustments.
Timely verification of payment vouchers
Ensure proper filing of all financial documents in both hardcopy and online.
Consolidate and submit the monthly cash forecast to the FM by 12 th of each month
Participate in the preparation of the master support budget. As well as support line manager’s/ budget holders in budget preparation, monitoring & financial procedures.
Undertake finance training of all staff and capacity building of subordinates
Ensure timely transfer of funds to all field office(s).
Ensure cash and bank accounts are managed & reconciled according to NRC policy and procedures.
Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorisation of payments is in line with NRC UG authorisation table
Conduct performance management of the finance team
Review payroll before monthly salaries payment and clear any outstanding issues timely.
Ensure verification of all payments by FM including payroll and share monthly salary allocation.
Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded accordingly.
Ensure safe and cashbox secured and routines of control are in place
Ensure Taxes, NSSF and others are paid and filed within the stipulated timelines
Participate in the bid committee
Review and verification of purchase requisition, purchase order, waiver/ note for file
Ensure up to date financial records including; authorization table, local financial handbook and others. Update staff on any changes thereof.
Make at least 20% field visits where/when possible, security withstanding. Report to the line manager of any matters arising from the visits.
Accountable for the exercise of securing backlog and maintain completed electronic/ online supporting documentation as per NRC regulations.
Share 1560 vouchers and supporting documents with other country offices in the region, monthly
Act as Finance Coordinator Budget & Reporting in her/his absence
Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Professional competencies for this position:
Minimum of five years’ experience from working as a Finance Coordinator in a humanitarian/recovery context; a professional finance qualification is desirable.
Bachelor’s degree in Finance, Accounting and related courses
CPA 3 qualification is added advantage.
Knowledge of Agresso is an added advantage
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Behavioral competencies
Managing resources to optimize results
Managing performance and development
Handling insecure environments
Advanced computer skills, especially in MS Excel, MS Word, MS Power Point and use of email
Excellent interpersonal, written and verbal communication skills.
Excellent planning and delivering results
Ability to handle insecure environments
Strict attention to policy and practice detail
Very strong financial analysis skills
Ability to communicate at all levels, in difficult circumstances, and strong negotiation skills
Context Related Skills, Knowledge And Experience
Knowledge of the Auditing
Knowledge in working multiple donors including UNHCR, UNICEF, SIDA, ECHO, NMFA, etc
What we offer
Duty station: Kampala Country Office
Contract: national contract, 12 months (extension possible, dependent on funding)
Travel: Frequent travel to the project sites
Salary/benefits: grade 7 on NRC’s national salary scale.
NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.
