RAISING THE VILLAGE
POSITION: Reporting Coordinator
LOCATION: Mbarara, Uganda
EMPLOYMENT TYPE: Full-time
EXPERIENCE: 4+ years
TRAVEL REQUIRED: 80%
REPORTING TO: Manager, Grants Coordination and Reporting
Job Description
Reporting to the Manager, Grants Coordination and Reporting, the Reporting Coordinator will be responsible for consolidating, reviewing, and submitting timely and accurate programmatic and operational reports across the organization. This role ensures that internal and external stakeholders—including donors, leadership, and partners—receive high-quality, data-informed narratives that reflect the organization’s impact, compliance, and learning.
You are someone who loves challenges and can drive effective teamwork in a fast-paced, dynamic environment.
Roles & Responsibilities
Grant Compliance and Reporting
Lead the coordination, drafting, editing, and submission of high-quality reports— including monthly, quarterly, annual, and final deliverables—for both restricted and unrestricted grants, ensuring alignment with RTV’s standards and donor requirements in terms of content, accuracy, structure, and timelines.
Establish and manage a centralized reporting calendar, ensuring all internal and donor deadlines are met and that appropriate teams are engaged in the reporting process.
Collaborate with Implementation, MEAL, Finance, and other cross-functional teams to compile and validate narrative content, programmatic indicators, and financial summaries required for grant reports.
Proactively review all reports for internal coherence, data consistency, and compliance with donor contractual obligations. Follow up with relevant teams to address content gaps, data discrepancies, and unresolved questions. • Work with the Grants and Coordination team to establish and strengthen processes for monitoring and flagging grant compliance issues, supporting grant implementation tracking, and continuous quality improvement.
Serve as a knowledge resource to RTV staff on donor-specific reporting formats, terminology, and compliance expectations. Provide ongoing guidance during grant startup, implementation, and close-out phases.
Knowledge Mobilization and Process Development
Engage directly with program and technical staff to gather project information, success stories, lessons learned, and innovations from the implementation teams, translating them into engaging and evidence-based narratives for internal and external audiences.
Contribute to the creation of internal knowledge products, including learning briefs, thematic summaries, and synthesis documents that support cross learning and knowledge retention across districts and regions.
Collaborate with the VENN team to integrate outcome and Impact level data, analysis, and visualizations into reporting products, ensuring reports reflect both quantitative and qualitative impact.
Contribute to ongoing refinement of RTV’s reporting systems, templates, and tools to enhance quality, usability, and institutional learning.
Support the capacity strengthening of field teams and program staff by facilitating training or coaching sessions on effective documentation, narrative development, and results-based reporting practices.
Internal Collaboration and External Representation
Act as the focal point for all grant-related reporting inquiries and requests across the organization, ensuring clear communication and accountability with all contributing departments.
Support the preparation of pitch decks, donor briefs, and other communication materials that present RTV’s program models, evidence of impact, and strategic priorities.
Maintain close collaboration with the Partnership Development and Fundraising teams to align proposal language with donor expectations and ensure that reporting insights are looped back into future grant design.
Assist in the development of proposal templates, guidance notes, and writing resources that improve consistency and quality across all fundraising documentation.
Where required, participate in donor check-ins, learning sessions, or reporting-related engagements to ensure alignment and effective representation of RTV’s work.
Ensure that all final reports and deliverables adhere to RTV’s visual identity and style guide, incorporating approved templates, graphics, and branding elements.
Requirements and Experience
Required Skills and Expertise
Bachelor’s degree in international development, communications, journalism, research, or related field.
At least 4 years of professional experience in report writing, program documentation, or communications within an international development or NGO context.
Demonstrated experience synthesizing programmatic data and results into high-quality written documents for internal purposes, donors, and external stakeholders.
Strong editorial and copy-editing skills, with an ability to translate complex technical content into accessible narrative.
Excellent coordination and time management skills, with the ability to manage competing priorities and deadlines.
High proficiency in Microsoft Office, particularly Word and PowerPoint. Familiarity with data visualization tools is an asset.
Ability to problem solve and work with minimal supervision.
Experience working in Last Mile holistic programs.
Passion for community development in last-mile communities.
Strong training & facilitation skills.
Demonstrated willingness to be flexible and adaptable to changing priorities and to keep a positive attitude in a fast-paced and challenging environment.
Fluency in English required; working knowledge of other local languages is an added advantage.
Application Process
To apply, please submit your application by June 4, 2025.
Raising The Village is an equal-opportunity employer committed to diversity and inclusion. We highly encourage women candidates to apply.
