Senior Records Officer

Job Title : Senior Records Officer
Salary Scale : PU 6.1
Reports to : Institute Secretary
Responsible for : Records Officer
Job Purpose
To provide technical leadership in development and implementation of appropriate procedures relating to the creation, storage, retrieval, archiving and/or disposal of Institute documents.
Duties and Responsibilities
1. Provides technical support and advice on records management consistent with
Institute policies and Records Management Standards.
2. Establishes and maintains the retention and disposal schedules.
3. Develops and coordinates records staff development programs.
4. Enforces the code of ethics for confidentiality and professional practice for the handling of records.
5. Develop policies and guidelines for a safe and healthy work environment.
6. Initiates and manages the changeover from paper to electronic records management systems
7. Designs and develops filing systems, classification schemes and undertake records surveys.
8. Supervises the management of electronic and/or paper-based information to preserve Institute memory and legacy.
9. Appraises performance of staff of the Unit.
Key Result Areas
1. Technical support and advice on records management consistent with Institute policies and Records Management Standards provided.
2. Retention and disposal schedules developed and maintained.
3. Records staff development programs developed and coordinated.
4. Record code of ethics for confidentiality and professional practice enforced.
5. Policies and guidelines for a safe and healthy work environment developed.
6. Changeover from paper to electronic records management systems initiated and managed.
7. Filing systems and classification schemes designed and developed; and records surveys undertaken.
8. Management of electronic and/or paper-based information supervised.
9. Staff supervised and appraised.
Person Specifications
Qualifications
An honor’s Bachelor’s degree in either Library and information management, records and archives management or information science from a recognized University or institution
Work Experience
A three (3) years working experience as a records officer in government or an equivalent level from a reputable organization.
Competencies
i. Technical
 Planning, organizing and coordinating
 Information and Communications Technology
 Coaching and Mentoring
 Delegation
 Records and Information Management
 Accountability
ii. Behavioral
 Effective Communication
 Ethics and Integrity
 Concern for Quality and Standards
 Results Oriented
 Public Relations and Customer Care

APPLICATION PROCEDURE
1. Candidates should submit 5 hard copies of the application in a sealed application pack containing copies of the following:
a) Application letter. The subject line must indicate the position applied for.
b) Application form (available on UNITE website)
c) Detailed and up-to-date CV including working contact details (signed).
d) Copies of Academic Transcripts and Certificates
e) A copy of the National Identity Card
f) Copies of previous appointment letters
g) Names and contact details of three referees (Academic, Professional and Personal), one of whom must be your present or most recent employer.
The references should be advised to send confidential references directly to the email address jobs@unite.ac.ug.
h) The envelope should be clearly marked “Application for the post of ……..
i) Incorrectly addressed applications may be rejected.
2. Applications should reach the undersigned not later than 18th June 2025 at 5.00 pm.
The Secretary,
Appointments Board
Uganda National Institute for Teacher Education (UNITE)
Kira Municipality, P. O Box 7112, Kampala.
e-mail: jobs@unite.ac.ug