Administrative And Business Development Executive

JOB OPPORTUNITY

Position: Administrative And Business Development Executive (1):

Reports to: Secretary General

The Administrative and Business Development Executive shall work under the direction of the Secretary General to provide day-to-day administrative assistance to the society’s board and secretariat and members. S/he will help with a variety of administrative, coordination, logistical and information management functions of Uganda Marketers Society.

Duties and Responsibilities:

Member Support:

Assist generally in the member’s needs related to the society
Maintain members CRM database, updating member records and on boarding new members
Assists in the orientation of new members and society representatives by providing them with the necessary documents and materials for orientation.
Works hand in hand with Director Membership
Administration Support:

Provide friendly and timely response to incoming communications (telephone calls, letters, email etc.) and ensuring they reliably passed on to the appropriate society representatives.
Support society related utility management and reporting including but not limited to subscriptions (email, internet), office supplies, and other machinery services and other logistical requirements.
Contribute to maintenance and regular updates of the society’s asset listings.
Assist in preparing procurement plans, requisitions, and updates on receipt of goods and services.
Works with other society personnel and representatives to coordinate work activities, meet deadlines, and provide support where needed.
Events Management:

Support administrative arrangements and follow up logistical arrangements related to bookings for conferences, venue, accommodation, and other logistical supplies for events.
Coordinate society team meetings (virtual and face to face) including preparation and distribution of minutes of meetings, summary notes and other documentation
Support society representatives to follow up logistical arrangements, bookings for conferences, venue, accommodation, and other logistical supplies for events.
Administrative information:

Compile, organize, regularly update, and maintain an active and accessible society information database using designated platforms.
Support in arranging team appointments and maintaining mailing lists, directory, activity calendar and facilitate follow up on deadlines.
Create and maintain an efficient e-filing system for the society with up-to-date files and references (electronic and hard copy) of correspondence/documents and copies of the project records for the various society work streams.

Provide secretarial support for formatting and editing various program documents, such as work plans, budgets, briefing materials, presentations, and reports.
Support dissemination of society specific communication materials such as policies, templates, plans, budgets, and reports.
Business Development:

Assist in identifying and researching potential new clients and business opportunities.
Support the development and maintenance of client relationships.
Participate in the preparation of presentations, proposals, and sales contracts.
Conduct market research to stay updated on industry trends.
Contribute to the development and implementation of business development strategies.
Support the business development team with administrative tasks and project coordination.
Qualifications:

University degree in Business related studies, Secretarial Studies, or other related area of study
At least 1-2 years relevant work experiences, with administrative tasks
Proficient with computer technology and Microsoft Office applications including
Microsoft Word, Excel, Power-point, Outlook.
Strong oral and written communication skills
Strong organizational, interpersonal skills
Work experience in Marketing or Communications is an advantage.
Student members of UMS are encouraged to apply
Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
Fluency in English is required
Must be able to work independently while being a strong team player.
Guidelines

Application deadline: 1st June 2025

Send CV to: may.micwemirungi@ums.co.ug

Reference line: Application for UMS Administrative and BD Executive position

ABOUT UGANDA MARKETERS SOCIETY

Uganda Marketers Society is the premier organisation for marketers in the country, dedicated to promoting excellence in the field.

UMS provides a range of resources and opportunities for skill building, so members can stay up-to-date with the latest trends and best practices in marketing.

Our goal is to help members become the best marketer you can possibly be.